Extract Action Items from Any Meeting

What it does

Takes raw meeting notes, transcripts, or even voice memo dumps and extracts every commitment, decision, and follow-up into a structured format. The key value: it catches implicit commitments (“I’ll look into that”) that usually get lost.

The Prompt

Extract all action items from the following meeting notes.

Rules:
- An action item is anything someone committed to doing, was asked to do, or that the group decided needs to happen
- Include IMPLICIT commitments ("I'll check on that", "let me circle back") — these are the ones that get dropped
- For each action item, extract:
  - WHO: The person responsible (use "TBD" if unclear from context)
  - WHAT: The specific deliverable, not a vague verb ("send the Q1 report" not "follow up on Q1")
  - WHEN: Deadline if mentioned, otherwise "No deadline set"
  - DEPENDS ON: Any prerequisite that must happen first (or "None")
- Also list any DECISIONS made (things that were resolved, not action items)
- Flag any item where the owner is ambiguous or the deliverable is vague — these need clarification

Meeting notes:
[PASTE MEETING NOTES OR TRANSCRIPT HERE]

Usage Notes

• Works well even with messy, informal notes. The prompt is designed to handle real meeting language, not perfectly structured minutes.
• The “implicit commitments” rule is the most valuable part. In most meetings, half the action items are never written down because they sound conversational.
• After getting the output, send it to attendees for confirmation. The extracted items are only as good as the notes — but they’re a much better starting point than nothing.
• For recurring meetings, paste the previous meeting’s action items at the top so the AI can flag which ones are still open.